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Linking Smartsheet and SQL: How to Connect and Leverage Your Data

Linking Smartsheet and SQL: How to Connect and Leverage Your Data


Smartsheet is a powerful work management and collaboration tool used by businesses worldwide. However, its functionality extends beyond just project management. One of Smartsheet’s lesser-known but powerful capabilities is its ability to connect with databases, such as SQL. In this article, we will guide you through the process of linking Smartsheet and SQL, enabling you to access, analyze, and leverage your data more effectively.

Understanding the Need for Linking Smartsheet and SQL

Before we delve into the ‘how’, it’s crucial to understand the ‘why’. Connecting Smartsheet with a SQL database can enhance your data analysis capabilities, allow for real-time data updates, and provide more profound insights into your projects or business operations. By connecting Smartsheet and SQL, you can tap into a powerful data ecosystem that enables you to make more informed decisions.

Linking Smartsheet and SQL: An Overview

Connecting Smartsheet with SQL requires an intermediary service or connector that can translate data between Smartsheet and your SQL database. Several third-party services provide this functionality, such as Workato, Zapier, and DataDirect. These services allow you to automate data transfers, keeping your Smartsheet up-to-date with your SQL database and vice versa.

1. Using a Third-Party Connector

Services like Workato, Zapier, and DataDirect offer connectors that can link Smartsheet with your SQL database. To use these services, you’ll need to sign up for an account, select the Smartsheet and SQL connectors, and configure the connection parameters. These parameters include your SQL server’s IP address, port, database name, and login credentials, as well as your Smartsheet account information.

2. Automating Data Transfers

Once you’ve established a connection between Smartsheet and SQL, you can set up automated workflows to transfer data between the two. For instance, you might configure a workflow to update a Smartsheet every time a new record is added to your SQL database, ensuring that your team always has the most up-to-date information.

Things to Consider

While linking Smartsheet and SQL can provide significant benefits, there are a few things to consider. First, remember that any data transferred between Smartsheet and your SQL database will travel over the internet, so it’s essential to ensure your data is adequately protected. Using a reputable third-party connector with robust security measures can help mitigate this risk. Additionally, keep in mind that there may be costs associated with using a third-party connector, so be sure to factor this into your decision.


Linking Smartsheet and SQL can unlock powerful data analysis and collaboration capabilities for your team. By integrating these two tools, you can ensure your team always has access to the most current data, enabling them to make more informed decisions and work more efficiently. Remember to choose a reputable third-party connector and take steps to protect your data during the transfer process.

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